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The Optiscan® Patient Chart Scanning Solution

Busy medical practices that have recently transitioned to EMR (or plan to) know that they have to decide how to integrate paper-based patient chart information.

 

The easiest and most cost-effective way to realize the full benefit of EMR is to image all the charts and make those chart images available from within the implemented EMR system. How can we make this claim?

 

Consider the following:

  • Paper charts cost money to store (either on or off-site), retrieve, print, copy, handle, and re-file.
  • Paper charts can get lost or misfiled
  • Paper charts take up space either in storage boxes or sitting on shelves within the Practice.

The OptiScan® chart scanning service implements systems and software that can efficiently digitize and produce high quality optimized images of your chart folders that can be made available within the implemented EMR system. How do we do this?

  • We bring in our own equipment and staff so that charts remain on-site during processing.
  • High-speed scanners and software can process charts in batches, utilizing barcode technology and folder detection to assist with indexing and produce the optimal image size and quality required for the Practice.
  • Intranet web-based tools can integrate with the existing Practice database to determine the status of patient charts and provide real-time statistical feedback during scan processing.
  • Our professional chart preparation, scan, and processing staff is easy to work with and can work alongside office administrative personnel.
  • Image quality and optimization can be customized to make sure the original quality is maintained (e.g. EKG's are scanned in grayscale to make sure all details of the graph can be easily read)
  • We have the capability of processing over 5000 patient charts a month.
  • We maintain image backups during the process so if an error is detected, problems can be resolved quickly.
  • We work with industry leading vendors like NextGen, gMed, and ChartCapture or can implement quick integration to most EMR systems.

Please contact us at 602-789-7800 or sales@optiscan.net to discuss your Practices' specific needs, we also have references available on request. Check out our Blog for more information on Scanning Medical Charts.