OptiScan can scan nearly any type of physical media including:

• Letter and legal documents
• Oversized and odd-sized documents
• Forms
• Drawings
• Microfilm
• Microfiche
• Aperture cards
• Roll film
• Engineering and medical x-rays

 

 

Our scanning experts employ a number of strategies to ensure image quality during a document conversion. In many cases, we can actually improve image quality.

OptiScan has tested methods for smudge and speckle removal, skew adjustments, image enhancement and grayscale scanning for enhanced details (medical EKGs). In addition, our multi-streaming process can producecolor and black-and-white versions of a document within a single scan,allowing our clients to choose between color accuracy and reduced file size.

We can also apply a quality grade to images that have degraded beyond a clearly reproducible state for later review.

 

We are able to scan files on-site or off-site. We have portable equipment and secure remote connectivity that allows us to maintain all the quality, speed and efficiency on your site as
if we were scanning at our headquarters.

 

 

Yes, all files are identified and labeled. Once scanned, the
digital location contains attributes for finding the physical file,
if necessary. We can also help locate digital files prior to
document management system export. It typically takes
a few minutes to locate a file in our possession.

 

 

We have trusted vendors that specialize in document
destruction and off-site storage.

 

 

We follow all procedures for third-party business associates
of an organization covered by HIPAA. We maintain security
safeguards to protect your customers’ data.

 

 

We have multiple options available including secure FTP, SSL WebDAV (web folders), Hosted Document Management, CD/DVD physical delivery or custom import into an implemented document management system, such as eVista.

For a monthly fee, you can host and manage all of your digital media online using eVista, OptiScan’s document management software. eVista is ideal for companies that need instant access
to select files or want to restrict access to specified users.