Yet did you know the EMR transition can be easy as well?
OptiScan’s propriety ChartWorx EMR Scanning Solution
is your prescription for a paperless practice.

Scanning Solutions for Every Practice, Every Size

Many medical practices attempt to scan charts themselves using their
own administrative staff with a typical store-bought scanner, yet this
method can lead to several issues. Admins aren’t scanning experts,
and they’re essential to running a smooth practice. Tasking them
with converting thousands of medical records is daunting, and it
impacts everyone’s productivity.

Now enter the ChartWorx solution. While admin staff can convert several
charts a day, we have the capability to scan thousands of charts each day
with our high-quality large volume scanners. In addition, our scanning
experts can optimize image quality, scanning speed and image size
footprints.

Here’s a look at what you get:

• All data will be digitized
• Consistent image quality across patient charts
• Quick conversion
• Paper charts can be shredded, space reclaimed
• No paper handling after conversion
• Little impact on staff and operations during conversion
• Ability to break up charts into separate images based on chart sections
• Option to scan selected tabs or selected pages within tabbed section based on practice needs

We can come into your practice, work alongside your staff and scan every chart with our own equipment – without interrupting your work. With our organized approach, all charts will be tracked and available during the scanning process.

Evaluating Paper-Handling Costs in a Medical Practice

It’s not uncommon for medical practices to spend thousands of dollars a month in paper handling costs. First, there are the obvious hard costs such as paper, ink, folders, labels, toner, faxing, shelves, cabinets and storage. Then there are hidden costs associated with unnecessary labor. The time it takes to pull charts and track down misfiles can be costly and unproductive.

For example, a practice with 15,000 charts may spend $10,000 a month
in paper handling, taking both the hard and hidden costs into account.
This graph illustrates the savings when converting to a digital filing
system as compared to existing paper-handling processes:

After nine months, scanning is complete and paper-handling costs are eliminated.
ROI is achieved during month 14.